Dedicated Email Hosting, Microsoft 365 or Google Workspace?

Dec 5, 2022 | Email, Google Workspace, Microsoft 365

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Email is a crucial part of business communication. It’s fast, efficient, and can be accessed from anywhere. However, relying on a free email service like Gmail or Yahoo! Mail for your business correspondence is a risky proposition. That’s why investing in a business email hosting service is a smart move for any small business. A business email hosting service gives you a professional address which goes a long way with establish trust with your email recipients.

You’ll find that Razz Hosting offers several business email solutions for your business. This article aims to explain the benefits of each solution and why you would choose one over the other. This article is aimed at those that have outgrown the basic email functionality that comes with their hosting service or are looking to set up business email accounts for the first time.

Dedicated Email Hosting

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Dedicated Email Hosting is the next step up from your basic email service that ships with your cPanel web hosting package.

An intuitive webmail platform allows you to begin using your email account straight away through your web browser.

If you’re looking to set up your email account in an email program such as Outlook or Mac Mail, the setup process includes pasting in your email server address, port numbers, username and password and you’re good to go.

Premium spam & virus filtering is automatically configured for you to protect your business mailboxes free from clutter and threats.

With plans starting from $4/month per mailbox, it is a great way to establish a professional email solution with minimal outlay.

Managed Microsoft 365

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For those serious about their business and understand the need for a rock solid email and web application platform, it’s time to look at options such as Managed Microsoft 365.

Razz Hosting has partnered with Microsoft 365 so you can take advantage of all the modern productivity tools to help your business grow. With cutting-edge tools, you’ll be able to work smarter and faster than ever before.

Wish you could sync your contacts, calendar as well as your mail across all of your devices? Well, now you can! No complicated configurations, just enter your email address and password and you’re good to go!

With every Microsoft Exchange account you get a massive 50GB of email storage with the option to upgrade to 100GB if you need it.

Ask yourself how much would it cost your business if your email was down for a day? If the answer to this question is uncomfortable to answer, then you’re ready for a business-class email solution.

Contact us today to see how we can work together.

Managed Google Workspace

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Google Workspace is a modern collection of business web applications to allow teams of all sizes connect, create and collaborate. A flexible, innovative solution for people and businesses to achieve more.

The latest Gmail makes it easier to stay on top of the work that matters. Store, access and share your business files in one secure place. Access files any time, anywhere from your desktop and mobile devices.

Take collaboration to a whole new level. Work on a single document with team members or people outside your company. See edits as others type, communicate through built-in chat and ask questions by including comments.

One of the drawbacks of standard IMAP email solutions is the lack of seamless calendar and contact syncing across devices. Spend less time planning and more time doing with a shareable calendar that works across Google Workspace.

Looking to take your business to the next level? Contact us today to see how we can work together.

Q&A’s To Guide Your Decision

Here are some Q&A’s that may help steer you in the right direction for your business:

Q. Do you just need business email?
A. Dedicated Email Hosting is a great place to start. You can always upgrade to Microsoft365 or Google Workspace at a later date if the need arises.

Q. Do you have a Windows 10/11 computer?
A. Microsoft 365 will integrate really well.

Q. Have you used One Drive or Google Drive before?
A. If you’ve used One Drive, this comes with Microsoft 365. If you’ve used Google Drive, this comes with Google Workspace.

Q. Is cost a limiting factor?
A. If you just need business without all the bells and whistles, then Dedicated Email Hosting would be the way to go. Otherwise, if you also need other applications such as file storage, calendars, contact management and document editing, Google Workspace provides a lower cost to entry for their web-based application suite and business email.

Q. Do you work with complex spreadsheets (bookkeeping, accounting etc..)?
A. Microsoft 365 provides a more robust spreadsheet solution.

Q. Do you want to use your email in an email program such as Outlook?
A. Go with Microsoft 365 as it provides native mail, contact & calendar syncing

Q. Do you want a seamless document collaboration experience?
A. In our opinion, Google Workspace implements this the best.

Q. Have you always worked with Microsoft Office applications and don’t like change?
A. Stick with Microsoft 365. Learning new systems when you’re already busy isn’t something we recommend.

Q. Which one is easiest to use?
A. In our opinion, Google Workspace is a little more intuitive and easier for newcomers.

Q. What does Razz Hosting use?
A. We use Google Workspace as we find we don’t need desktop applications and find Google’s web apps easy to use!

If you have any questions, please reach out to us and we’ll help you get set up on the platform of your choice.

Frequently Asked Questions

Check below for a few of our most frequently asked questions.

What does "Managed" mean?

We understand you’re busy running and promoting your business.

You have your own set of skills and don’t need to get bogged down by complicated domain verification processes, DNS adjustments such as MX, SPF and DKIM records.

Managed means you have access to Australian-based support at Razz Hosting. Need a hand setting up your new email on your computer, we can set up a remote session to assist with this process.

Already have mailboxes and need to migrate your existing emails and folders? No problem, this is all taken care of as part of the Managed service.

What is Microsoft Exchange?

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I already have an email address, can you migrate my existing email content?

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What is the difference between Business Basic & Business Standard?

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I've already got Microsoft 365 and want to move to Razz Hosting

You can certainly move to our Managed Microsoft 365 service whereby assist with managing your subscription. However, there are a couple of things to be aware of. Microsoft has a strict commitment policy and it very likely that no refund will be possible through your existing provider. You’ll want to check if you’re on a monthly or annual commitment and then reach out to us to make a plan.

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